Privacy Policy

01

Information We Collect

We collect information you provide directly to us, as well as information collected automatically when you interact with our website.

Information you provide:

• Full name and email address when you request an invitation
• Company name, professional role, and the information you share about your business or decisions in the request form
• Communications you send us via email or contact forms
• If you are invited to join and become a member: additional onboarding details and, where applicable, payment information for membership dues (processed securely by third-party payment processors — we do not store your card details)

Information collected automatically:

• IP address, browser type, and device information
• Pages visited, time spent on site, and referring URLs
• Cookie and tracking data (see Section 4)

02

How We Use Your Information

We use the information we collect for the following purposes:

• To review and respond to your request for an invitation
• To communicate with you about your application, membership, or support requests
• To send updates about upcoming sessions, seat availability, and related content (such as THE SHIFT: Insights from the Founder's Table)
• To manage membership records if you are admitted to the table
• To improve our website and offerings based on how people engage with them
• To comply with legal obligations and enforce our Terms of Service

We will never sell your personal information.

03

Sharing Your Information

We do not sell, rent, or trade your personal information. We may share it only in these limited circumstances:

• Service Providers: Trusted platforms (such as our CRM, email, and payment processors) that assist in operating our business, contractually obligated to protect your data.
• Legal Requirements: If required by law, court order, or government authority.
• Business Transfers: As part of a merger, acquisition, or sale of assets — we will notify you of any such change.

04

Cookies & Tracking

Our website uses cookies and similar technologies to enhance your browsing experience and understand how visitors interact with our content.

• Essential Cookies: Required for the site to function (e.g., form submissions, session management)
• Analytics Cookies: Help us understand traffic and usage patterns
• Marketing Cookies: Used to track campaign effectiveness and retarget interested visitors

You can control cookie preferences through your browser settings. Disabling certain cookies may affect site functionality.

05

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, or as required by law:

• Invitation request and membership records are retained for a minimum of 4 years for legal and business purposes
• Marketing and communication preferences are retained until you unsubscribe or request deletion
• You may request deletion of your data at any time (see Section 6), subject to the retention requirements above

06

Your Rights

• Access: Request a copy of the personal data we hold about you
• Correction: Request that we correct inaccurate or incomplete information
• Deletion: Request that we delete your personal data, subject to legal retention requirements
• Opt-Out: Unsubscribe from marketing emails at any time using the link in any email we send you
• Portability: Request a copy of your data in a portable format

To exercise any of these rights, contact us at [[email protected]]. We will respond within 30 days.

Individuals in the European Union, United Kingdom, or California may have additional rights under applicable data protection laws, including the GDPR, UK GDPR, and the CCPA — including the right to know what personal information is collected, the right to delete it, the right to opt out of its sale (we do not sell personal information), and the right to non-discrimination for exercising these rights.

07

Data Security

We take the security of your personal information seriously and implement industry-standard measures — including SSL encryption, access controls, and secure third-party platforms — to protect your data from unauthorized access, loss, or misuse.

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security and encourage you to use strong, unique passwords and exercise caution when sharing personal information online.

08

Third-Party Services

Our website uses the following third-party services, each with their own privacy practices:

• GoHighLevel (GHL): CRM, form management, and hosting — Privacy Policy
• Google Analytics: Website traffic and behavior analytics
• : Secure payment processing

We are not responsible for the privacy practices of these third parties and encourage you to review their respective policies.

09

Children's Privacy

Our services are intended for adult founders and co-founders and are not directed at children. We do not knowingly collect personal information from individuals under the age of 18. If you believe we have inadvertently collected information from a minor, please contact us immediately and we will take steps to delete it.

10

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email.

Your continued use of our services after any changes constitutes your acceptance of the updated policy. We encourage you to review this page periodically.

11

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please reach out to us:

• Email: [[email protected]]
• Website: [https://roundtable.michaelbatessolutions.com]